TREASURER ANNUAL TASKS
- BC Charities – file, update and pay filing/society fee within 30 days after AGM
– pay online with credit card (re-imbursed by GWA) - BC Assessment
(property tax) – paper bill, pay by cheque in person at BMO
– file and pay tax by approx. July 2 (deadline is on invoice) - Co-operators Insurance – review, renew and pay premiums
– Directors & Officers – by May 25 – update names as needed
– Commercial – by August 27
- AGM Reports – late Oct/early Nov each year, prepare:
– Annual Financial Statement (for prior year)
– Interim Financial Statement for current year to Oct 31
- BC Charities – create new profile (update directors and officers)
- WhatsApp – update GWA Board group
TREASURER DAY-TO-DAY TASKS
- Finance Workbook – record/track income and expenses (in Excel)
- Cheque, Cash and Square (credit card) – send donation info to Membership every month
– No need to send etransfer deposits (rec d automatically by membership clerk/Tony)
- Red Mailbox at Wharf – check
every month (Ann currently has the key) - BMO Banking
a. Accept Receivables:
Cheque deposits (via mobile or ATM)
Cash deposits (ATM)
Direct Deposits:
– E-transfers via funds@granthams-wharf.org
– Credit Card payments via Square
b. Disburse Payables:
By GWA cheque – need 2 signing offices to sign
Mail or deliver cheque payments to payees
Check monthly with One Leaf One Flower if GWA art cards need re-stocking and collect payment (cash, so far) for cards sold (selling retail $5.50, split 50/50)
UPDATE TREASURER MAILING ADDRESS
- BC Charities – Society filing/fee
- BC Assessment – property tax
- BMO
– Update cheque signing officers
– All signing officers need to sign form to bank
– Create new profile for GWA
– Get new debit card (Ann has one already)
- SCRD – Gina Hamilton – hall rentals
- Co-operators insurance
- Website Members > Donate page (for those GWA members mailing cheques)
New Treasurer Onboarding – 9 Dec 2024