GRANTHAM’S LANDING WHARF ASSOCIATION (“G.W.A.”)
FINAL MINUTES
OF ANNUAL GENERAL MEETING
Saturday, September 10, 2016, 6:30 to 8:00 PM
808 Marine Drive at home of Leslie Thomson & Andrew Press
Present:
Anna Arsenault, Tony Bonnici, David Burns, Bjorn Enga, Ann Gibb, George Grafton, Nicky Grafton, Pat Hepper, Chris Jordan-Knox, Evie Jordan-Knox, David King, Gail Kuhlmann, Hans Kuhlmann, Andrew Press, Ann McErlean, Brian McErlean, Heather Merilees, John Payne, Greg Ritchie, Janet Ritchie, Ross Russell, Mark Stenning, Leslie Thomson.
- Welcome and Introductions
Everyone shared wonderful experiences about enjoying the dock this summer, with families, friends, neighbours & grandchildren. Comments like “can’t imagine Grantham’s without the dock”, “it’s the heart of the community”, “it’s the dock that brings everyone together – building community spirit”!
Moved/Seconded: Leslie / Gail: To approve the minutes of the last Annual General Meeting, of July 10, 2015.
Minutes shared and approved, community was appreciated .
- Business Arising from the Minutes
- It was not feasible to allow boats any moorage since the dock is not strong enough to handle larger craft. Only pick up / drop off use for smaller crafts is feasible.
- Discussion on “policy” and how to handle challenging situations resulted in the following suggestions: inform users that swimming only is allowed on one side; pick up / drop off by small crafts only is allowed on the other side; No Moorage allowed; no dogs allowed. New signage is coming.
- Unable to identify a “go to person” – up to all of us to inform others
- Policy on allowance of Pets was revisited and reinforced, Email to be sent reminding the community about pets being allowed on the Dock. e.g. You may be asked to take your dog away by other members on the dock.
- Concern was raised by several members regarding pets on the dock; and the open use of consumption on the wharf, especially while children are present.
- A question was asked on how many members do we have in the community. (answer: 157 on the GWA mailing list)
- Annual Report from the Chair
Bjorn highlighted that the four stage wharf rebuild is completed, on time and on budget! The work parties were highly successful with amazing champions, builders, carpenters, and great refreshments contributed generously.
Completed Projects in 2015:
- Brace the piling which was too short
- Complete Stage 4 – re-deck, build support and railings for the last 50 foot section.
Ongoing Projects for 2016/2017:
- Build racks for kayaks, canoes, boards
- to be rented at $50/year
- to members who are up-to-date with their annual dues
- New signs for the wharf
Discussion
When floats are stored for the winter, it takes about 6 weeks for the smell of rotting mussels, seaweed, and debris to subside! Ideas put forward were to power wash the mussels and debris away; clean the floats on the beach before moving them. This has now been carried out and was carried out at site of stowage in October 2015.
M/S/C: Evie / Gail: To approve the Annual Report from the Chairman
- Financial Report
Treasurer Nicky Grafton presented Financial Statements to December 31, 2015 (statement attached) that included the following information:
- GWA Members donations/dues 2500 – including $600 for Grantham’s Hall Fund*
- Fundraising/events 237
- Total GWA Revenue 2737
- Total Expenses 3206
- Deficit on operations (loss) (469)
- Fund Balance year end $4777 – less 600* = $4177
- Donations for Hall Fund 600 – funds held “in trust”*
In addition, Nicky presented an iterim statement for the year up to August 31, 2016 (see attached) showing donation/dues of $1930, events income $149, and expenses of $3125 for a loss of $1046 as of the end of August.
Discussion
Gail, Ann, and Tony offered to distribute a GWA info flyer to residents to encourage all to join and donate to the GWA (annual dues of $50 per household).
M/S/C: Pat / Ann: To accept the Financial report
- Election of Directors
Bjorn, Leslie, and Chris stepped down after spending 4+ years on the board. Tony Bonnici was elected as President of the Granthams Wharf Association, Evie Jordan–Knox was elected Vice President, and Gail Kuhlmann was elected Secretary of the board. Nicky Grafton continued as Treasurer, a position she accepted in early 2015. Anne Arsenault (a new Granthams resident) was also elected to the board.
Signing authority will be changed as per new board of directors. The existing signing authority will no longer be recognized. Anthony (Tony) Bonnici, Evie Jordan–Knox, and Veronica (Nicky) Grafton to be the new signing authorities, with two of three signatures required on cheques.
M/S/C: Heather / Anne: To elect Tony, Nicky, Evie, Gail, and Anna to the board of Directors. Welcome to the new board as Treasure for 2016 2017.
- New Business
Discussion
- The GWA received $3000.00 from Blueberries Productions Ltd for the use of Granthams wharf for filming (thanks to Les and Andrew for facilitating this).
- Ideas for fundraising: Membership Drive, Silent Auction, Christmas Party, welcoming new neighbours and inviting them to get involved. The new board will follow up with door-to-door flyer campaign.
- A requirement for a Life Ring to be placed at the Dock for summer of 2017.
- Boat Storage: Tabled for next meeting – work party needed.
- Gail suggested Thank you cards be sent to members who have paid up via email.
- Evie suggested a story of Granthams Landing to be put up as a sign board on the entry towards the dock, which was well received.
M/S/C: Les / Bjorn: To adjourn the meeting.
Special thanks to Bjorn for another wonderful year as President, thanks to Leslie and Andrew for hosting the AGM, and thanks to all present for a scrumptious Pot Luck
Meeting adjourned at 8:00 pm.
Minutes by: Leslie Thomson
Granthams Wharf Association |
||||||||
| Statement of Operations and Changes in Fund Balances | ||||||||
| As at December 31, 2015 | ||||||||
| (Unaudited – see notes to Reader) | ||||||||
| 2015 | 2014 | |||||||
| REVENUE | ||||||||
| Grants | 0 | 0 | ||||||
| Events/Fundraising | 237 | 526 | ||||||
| Members donations Wharf | 2500 | 3750 | ||||||
| Donations for Granthams Hall Restoration | 600 | |||||||
| 3337 | 4276 | |||||||
| COST OF SERVICES | ||||||||
| Dock Repairs | 401 | 2592 | ||||||
| Insurance | 1756 | 1707 | ||||||
| Towing | 824 | 1082 | ||||||
| Direct Fundraising Costs | 0 | 237 | ||||||
| TOTAL COST OF SERVICES | 2981 | 5618 | ||||||
| GROSS PROFIT | 356 | -1342 | ||||||
| EXPENSES | ||||||||
| Bank Fees | 0 | 0 | ||||||
| Courier/Postage | 157 | 157 | ||||||
| Profesional Fees | 0 | 210 | ||||||
| Other | 68 | 110 | ||||||
| 225 | 477 | |||||||
| Excess (Deficiency) of Revenue over Expenditures | 131 | -1819 | ||||||
| Fund Balance, Start of Period | 4646 | 6465 | ||||||
| Fund Balance, End of Period | 4777 | 4646 | ||||||
Granthams Wharf Association |
||||||||
| Interim financial Report | ||||||||
| Jan 1 – Aug 31, 2016 | ||||||||
| prepared for AGM Sept 10, 2016 | ||||||||
| Wharf | Hall Fund | |||||||
| Income year to date: | ||||||||
| Members 2016 dues/donations received | 1930 | |||||||
| Fundraising proceeds: | 3675 | |||||||
| BBQ | Burgers sold | 325 | ||||||
| less costs | a/p | 176 | ||||||
| 149 | ||||||||
| SCCU grant to Hall fund | 1000 | |||||||
| 2079 | 4675 | |||||||
| Expenses year to date: | ||||||||
| post box rental | 164 | |||||||
| Insurance | a/p | 1756 | ||||||
| Web Domain | a/p | 233 | ||||||
| R&M wharf | a/p | 122 | ||||||
| Towing | est | 850 | ||||||
| 3125 | 0 | |||||||
| Excess (deficiency) of Income over Expenses | -1046 | 4675 | ||||||
| Fund Balance Dec 31, 2015 | ($4777 total) | 4177 | 600 | |||||
| Fund Balance August 31, 2016 | 3131 | 5275 | ||||||